Board Meeting online using Teams
Wednesday 6th May 2026, 7:00pm
PRESENT
Board: Stu Rogers, Mark Newman, Miles Hendy, Marie Day, Shahan Miah, Jon Darch, Jon Watts, Katrina Watts
Supporters: Tracey Carter, Christine Chard, Alan Payne, Matt Seward, Wendy Rowland, Paul Hunt, Teresa Short, Dave Clarke
Bristol City: Jerry Tocknell (SLO)
Apologies: James Nicholls, Terry Hamlin, Nathan Riddiough, Leah Davis, Tom Williams (Avon & Somerset Police)
1. Welcome
Chair Stu Rogers (SR) opened the meeting and welcomed attendees. Stu confirmed that the meeting would be transcribed for ease of minute-taking.
2. Minutes and Matters Arising
The minutes of the April meeting were confirmed as a correct record, subject to one correction: no response had been received from Mark Kelly.
Updates were given on matters arising:
· Lansdown concourse: club confirmed that the provision of additional shelving is expensive for relatively small areas of additional shelving and will not be taken forward.
· Mark Kelly: no response received on running a survey, as previously agreed, to assess demand for any expansion of the safe standing area. SR to pursue directly with Mark Kelly
· SC&T job profile: SR confirmed that this has been almost completed with a few additions still required on the finance side. A number of tasks have already been taken on by different people, for which, Stu is hugely grateful.
· SC&T bar: SR reported that the club may be offered the opportunity to extend next season into the mezzanine. MD commented that this expansion would require additional access management to be in place. There would be no bar in the extended area.
· Suicide awareness bench: SR has received a positive response from the club and a location has been agreed. Katrina Watts (KW) said that the response from Bristol City Council had been less helpful, but she will pursue further.
· Desk signage: Marie Day (MD) reminded members that this requirement was for a new, different shaped, desk we have been offered by the club. However, in view of the potential for this to be used in the newly expanded area (above) it was agreed to defer the provision of any new signage.
3. SLO & Police Update
3.1 SLO
SLO updated the meeting on the implementation of new systems:
· Season tickets have gone on sale using the new fever platform. The transfer of accounts and the initial sale process have gone well, with few problems. 2,400 season tickets renewed in the first two days.
· Account history will be transferred to new accounts at the end of June so will be available if needed for away ticketing priority.
· Car parking season ticket renewals will come later. He acknowledged that this is a potential problem where ST holders rely on parking.
· The new Nimbus system is managing verification for carers. It is an industry standard system used by many clubs. All carers are having to make new applications and many are being rejected. SLO will ask DLO Amy Beard to come to the next meeting to update.
· SLO thanked the SC&T, particularly Stu, for the support he has been given during the past season. He said that he is confident that we move forward into the new season positively with strong fan engagement and effective supporters’ groups.
3.2 Police
The Police Liaison Officer was unable to attend but had asked SR to advise that a local initiative is being established, involving fans and police working jointly to identify and respond to problems; similar to the Independent Advisory Group set-up by West Ham United Supporters Trust. This will involve quarterly meetings, and anyone interested in being involved should contact SR.
4. Bristol City Women
SM reported some stewarding problems at the final home game when some season ticket holders seats had been occupied by Newcastle fans. He said that the end of season awards presentations had gone well.
SM said that he plans to step down as City Women Fan Representative from the SC&T (if a replacement is found), but will remain on the SC&T Board. SR thanked him for everything that he has done for BCWFC; he will be much missed. SM said that having not been able to attend as many games this season, he feels it shouldn’t be appropriate for him to continue representing City Women supporters.
With the majority acquisition by Mercury13; and the separation of many functions; the question had been asked whether SC&T should continue with the current engagement model, but after some discussion it was felt that we should continue. Tracey Carter suggested a potential candidate to replace SM and will approach her.
Finally, as the 25-26 season closes it was noted that the season began with the men scoring four goals at Bramall Lane and closed with the women also scoring four goals at Bramall Lane.
5. Other Supporter Groups Updates
5.1 Robyns Round
After several away trips, Robyns Round saw their first win, at Charlton Athletic.
Leah Davis is organising meet ups over the summer, and work is ongoing on a social media account and potentially a website.
Numbers overall, and the age range of members, are both increasing.
Christine Chard commented on the important role the group plays to support women’s mental health.
5.2 Future Reds Collective
This has been a huge success this season. With a new cohort starting next season there was a concern that we will lose the insight and energy of the current season’s group and SLO said that thought is being given as to how they continue to be involved.
5.3 Senior Reds
Another very successful season concludes later this month when CEO Charlie Boss will be the guest speaker
5.4 Fan Advisory Board
The second FAB meeting with the club took place the previous evening. Two different CEOs at the first two meetings had felt a little stop/start but engagement is encouraging. The meeting focused on fan engagement plans for 26-27 and on the matchday atmosphere.
JD said that the meeting had discussed the issue of P rails in the Upper Lansdown, also previously discussed by the SC&T. The FAB had the same view as the SC&T on this issue, and it was agreed that Teresa Short (TS) and SR, as Chairs of the FAB and SC&T, jointly approach the stadium company to express the wish of both groups that this go ahead.
6. Governance
SR reported that the treasurer is making good progress getting our financial affairs up to date. He is also making inroads into tidying up various payment methods.
End of season reconciliation of door staff payments is due, and SR will carry this out.
The FSA audit that ran alongside the adoption of a new constitution in January 2025 recommended the adoption of a suite of policies and procedures. These had been circulated to Board members, who approved the suite unanimously.
8. AOB
MN asked for views on whether there is sufficient transparency between personal views and the view of the SC&T when Board members are posting on OTIB. After some discussion it was agreed that members need to be careful to avoid escalating controversy but that generally the current position works well.
It was agreed that SR will take a view later in the month on whether we meet in June and advise members accordingly.
Actions
· SR to approach Mark Kelly about lack of engagement on rail seating.
· JT to arrange for Amy Beard to attend next meeting.
· TC to approach Robyns Round member about BCWFC representation.
· SR and TS to make joint approach via Ross to stadium on P rails.
· SR to reconcile door staff payments
· SR to make decision on June meeting and notify members.
Minutes recorded via transcript, reviewed and written up by: Dave Clarke on 10th April 2026
Next meeting: TBC